In order to encourage project accomplishment and reduce the unobligated program balance, the MPO Policy Committee and CMAP Board approved a set of policies for the program.
CMAQ Programming and Management Policies
1. Phase 1 engineering will not be eligible for CMAQ funding.
2. A firm deadline of two years past the programmed year will be instituted for the accomplishment of each phase. If the phase is not completed on time, regardless of the reasons, the funding for remaining phases will be removed and that work placed on a deferred project list. The deferred phases may be brought back into the program when the delayed work is complete, if funding is available. An overview of CMAQ Programming and Management Policies related to deferrals is available here.
3. An annual obligation goal will be set and if the region is not meeting it, other "ready" projects may be moved into the program to ensure the region meets its spending goals.
The accomplishment sunset will apply to all currently programmed projects. If you have questions on where your project stands, contact your Planning Liaison.
At its April 5, 2012 meeting, the CMAQ Project Selection Committee adopted a procedure to free up CMAQ funds from projects for which the final phase has been authorized/obligated by FHWA but which are not closed out.
The procedure is that a portion of programmed but unauthorized funds will be removed from the project and made available for cost increases, contingency projects or future funding cycles. The portion to remain with the project is 5% of the authorized amount or $100,000, whichever is larger. If the unauthorized portion is less than $100,000, no funds will be removed.
The portion not removed will stay with the project to ensure funds will be available if change orders occur. If a larger change order occurs than what remains programmed for the project, the Project Selection Committee will be asked to approve a cost increase for the project.
This procedure will not affect projects for which the funds are obligated in an FTA grant or implementation projects with funding in multiple years.
For questions, information and guidance:
Sponsors are encouraged to work with their regional contact or Planning Liaison .